Hardcopy Presentation Printing - Dos and Don'ts

Hardcopy presentation can be very hard work. The sheer number of possible glitches is enough to drive anyone to distraction. The only way to deal with these issues is to create a reliable hardcopy format that eliminates mistakes at the setup stage, and without the last minute panics. The added element is good quality, reliable printer Cartridges, laser toner, and supplier support.

Setting up your hardcopy- the single stream approach

"The simpler the better" is the golden "do" here. Don't use multiple formats. The last thing you need is print problems, when doing an important presentation. This can get tricky when doing reports, or presentations where there are multiple sources and types of data involved. printers often advertise "Variable Data" printing services, so you can see it's no minor issue, even for professionals.

A "single stream approach" is using one format for all your presentation work. This is easier, because you're working off integrated software and hardware, not multiple formats.

For example:

Although most software is OK for Windows, putting images and data sources together can be a real "don't", and the print quality can be variable. The solution: Use PowerPoint, a familiar Windows standard, as the image source, which automatically formats the images.

Note: This will also give you a layout and let you work with the presentation element composition.

Checking for errors

The good news is that your print setup will also find any problems before they happen.

There are two basic processes in checking for errors:

Proofing: This is a full quality check, proofreading and image checking for quality before a print run. Make absolutely sure you do this, because it can be expensive to fix any errors, if you don't.

Print testing: Do a full source quality check on a basic print test. This allows you to identify any hard copy issues at once. The print test includes a full printer test, heads and nozzles, and a preliminary test print to find any issues.

The preliminary print test will save you time and money in just a few minutes. Some basic printers are simply not designed for highly advanced, detailed prints and high volumes of copies. If so, your ink application will be out of synch. Adjust the settings on the Advanced tab, and you'll find out if the printer can do the job.

Important Do's:

Install new ink Cartridges for printers before a print run.
Check ink levels regularly.

Presentation values, defined

High value presentation is very high quality, like a prospectus or other important business document. If you're working with something complex, like a report or business white paper, the presentation must be top quality. Your print job needs to be immaculate, for presentation to business clients.

Success- Print matches presentation needs

The proof copy of your presentation is the benchmark. It will be perfect, with no text or image issues. The ink application will be 100% according to your source materials. Good presentations make good business.